Chris and Nikki needed to budget effectively in order to take advantage of sightseeing opportunities while studying abroad. (credit: modification of “Tourists: Here or there?” by “morebyless”/Flickr, CC BY 2.0)
Chris and Nikki are studying abroad next year as part of a university exchange program. Chris wants to spend her weekends sightseeing, but she does not have a lot of extra money. She creates a budget so she can save money to sightsee. She can reliably predict costs such as university fees, books, travel, and much of the sightseeing costs. She can also predict the amount of resources she will have to meet those costs, including scholarships, some savings, and earnings from her job here in Australia.
Chris developed a budget from this information and planned for emergencies by including extra working hours and listing expenses that could be eliminated. On her trip, Chris was very careful with expenses and visited all the places she budgeted to visit.
Chris’s roommate, Nikki, on the other hand, did not plan ahead before going abroad. She did not have any travel funds for the last several weeks and lamented that she should not have purchased so many souvenirs.
Chris and Nikki are clear illustrations of why people and companies prepare budgets. Preparing a budget for future anticipated activities requires a business to look critically at its revenue and expenses. A good budget gives management the ability to evaluate results at the end of the budget cycle. Even well-planned budgets can have emergencies or unplanned financial disruptions, but having a budget provides a business with the information to develop an alternative budget. A good budget can be adjusted to work with changes in income and still produce similar results.
Budgets are a critical tool for business and assist managers in their roles associated with planning business activity and evaluating business performance. As we work through this chapter, we will be learning:
- How and why managers use budgets
- Understanding the structure of budgets
- Preparing a sales budget
- Preparing operating budgets
- Preparing a cash budget
- Using budgets to evaluated performance